Discover in our article, the best payroll software free from the market.
When managing the human resources department of a VSE or SME, it is necessary to use the right tools to avoid making administrative mistakes.
When it comes to managing the company’s pay slips and employees, the use of effective payroll software proves to be an excellent solution.
So let’s find out together what the advantages of this type of tool are. But also what is the best online payroll software for your business.
Summary
- What is payroll software?
- Top 8 best free payroll software
- How to choose payroll software?
- Is it mandatory to use payroll software?
What is payroll software?
A Payroll Software is an IT tool that allows a company to manage and automate the pay slip of each of its employees.
This type of online software allows, among other things, to calculate pay rates and salary amounts. It also allows you to manage the creation of the DSN (Nominative Social Declaration). Mandatory document for private sector companies since 2017.
The implementation of payroll software can also offer functionalities related to administrative management. Particularly with regard to the management of hours worked by employees or employment contracts. Also include the creation of a balance in any account, paid leave or work stoppages, for example.
Top 8 best free payroll software
There are different payroll software. Most online publishers offer a free trial of their service.
In general, their price is then based on a monthly subscription. Which may, however, vary depending on the size of the company and the number of employees involved.
Payfit
Payfit is one of best payroll software and online human resources management.
This French SaaS (software as a service) tool is ideal for VSEs and SMEs.
Payfit has a simple interface and particularly intuitive handling. This software allows human resources players to save time by automating certain tasks related to payroll processing.
Listo Pay
Listo Paye is a online payroll software designed especially for VSEs and SMEs.
This very complete and affordable solution is very simple to use. This software allows human resources departments to automate each task related to payroll and administrative management.
Listo Paye is recognized as one of the best payroll software on the French market.
Its little extra?
It offers a mobile application available on iOS and Android to improve its accessibility.
Macompta.fr
Macompta.fr is French online payroll software that offers various features. Particularly with regard to payroll management, but also commercial and social management.
A true accounting software, this tool can be suitable for entrepreneurs as well as SMEs and VSEs.
It also offers telephone support to help you out in case of problems and respond to every need.
Although this payroll software is not free, you can still benefit from a free trial month before making your choice.
Cegid
Through its “Yourcegid Human Resources Y2” tool, the French market leader Cegid offers a particularly comprehensive tool with significant performance.
Thanks to this solution, you will be able to manage payments and social declarations. You will also be able to track your employees’ working time via a dedicated application.
Please note that this payroll software regularly updates automatically to follow current regulations.
Sage Business Cloud
Sage is a renowned publisher in the world of SMEs. It offers two solutions adapted to the size of your business.
Sage Business Cloud is payroll software aimed at VSEs.
It allows you to manage your pay slips easily and ensures constant updating of its functionalities according to the measures in force.
Sage 100 Cloud Payroll & HR is intended for larger structures and offers more varied and more efficient functionalities than Business Cloud.
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Payroll.net
Fiche-paie.net allows a VSE or SME to create pay slips in just a few minutes.
This tool also allows you to configure your company according to more than a thousand collective agreements. It also manages certain specific schemes, notably the BTP or the scheme applicable in Alsace Moselle.
EBP Payroll
EBP payroll, payroll software has been specially designed for SMEs.
It can be used online, but also as ordinary software, on a single workstation. EBP Payroll differentiates itself from its competitors by offering businesses dedicated support or a more autonomous solution.
In the first case, EPB takes care of configuring the software for the company, while in the context of a stand-alone solution, the company’s HR department takes care of it alone.
ADP Pegase Entreprises
ADP is payroll software recognized in the world of VSEs and SMEs.
It offers two solutions adapted to company sizes: ADP Pegase Entreprises, reserved for VSEs and SMEs, and ADP Décidium, for larger companies.
ADP Pegase Entreprises is a tool that represents an excellent alternative if you want to outsource the production of pay slips. In fact, ADP takes care of generating them from the information that you send them upstream via a database.
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Online or offline payroll software is an essential tool for a company’s HR department.
This is why it is important to choose payroll software by taking into consideration several essential criteria.
The type of payroll software you want to purchase.
Are you looking for SaaS-type software, available online, accessible and regularly updated, or do you prefer to use single-user software?
The second criterion is linked to the size of your company
As we’ve already mentioned, payroll software prices can vary based on this information. Likewise, it is important to define whether you want to use accounting software in addition to your payroll software, in order to ensure compatibility between your different management tools.
Then be sure to identify the different features offered by the payroll software that you want to obtain, to be sure that it meets all your requests.
Finally, make sure that the payroll software you want to purchase has a good ergonomics and is relatively easy to use to ensure significant time savings.
Is it mandatory to use payroll software?
According to article 286-I-3° bis of the General Tax Code (CGI), it is not obligatory to have payroll software. However, it is mandatory to have cash register software if your business is subject to VAT. (except in specific cases)
On the other hand, if it is not obligatory to use payroll software, there are very strict rules regarding the edition of a pay slip.
Indeed, a company has the duty to issue a pay slip to its employees electronically since 2017, or by post. The employer must also keep a copy of its employees’ pay slips for at least five years. This document must also include several mandatory information that it is essential not to forget.
Payroll software makes it possible to automate the creation of pay slips while limiting the risk of errors (duplicates, entry errors in declarations, etc.). It also makes it possible to centralize data to avoid losing information, to ensure long-term backup of pay slips and to comply with current standards.
This last information is all the more true if you use online payroll software that updates automatically.
We hope that this little information about payroll software will help you make the right choice!