I’m sure you are too looking for more time to be able to complete commitments and tasks.
Eventually, you end up giving up the things you care about most in favor of all the other things you have to do.
But why?
In my career and life path I have met many dissatisfied people who waste their time complaining instead of investing it in doing something to change.
For everyone, days are made up of 24 hours, part of which must be spent sleeping to rest and find energy.
At that time, Why are there some people who can do more things than others?
The trick is to learn to better manage your time to be able to get the most out of your life and yourself. This way you will be more productive and get what you want without having to give up your leisure, your pleasures or your family.
There are many tools and methods that teach time management, such as Pomodoro technique. However, I want to show you the fundamental strategic thinking without which every method becomes useless.
Today I will tell you about many things, but my advice is to select one and put it into practice. Then you can move on to the second, third, fourth and so on. If you try to do everything at once you will accumulate even more things to do, making your situation worse.
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Now, Let’s get straight to the heart of the matter and let’s see the first step to take.
Evaluate your current situation
If your home or office is messy, before you even start tidying up, what you do is look around and evaluate the situation.
So, to understand how organize your days betterfirst of all analyze how they are set up now and apply the strategic thinking. What you do, what activities, what you would like to do but can’t finish. In short, stop and think for a moment and take a complete overview of your situation.
I bet you have too many things to do and never enough time available. And I’ll tell you more: the more successful you are, the better your business goes and the worse your situation will get.
You will have more commitments, more responsibilities, more things to do but the time will always remain the same. You will try to include as many activities as you can in every single day but you will be able to complete fewer and fewer of them.
I know, you’re thinking I’m being very drastic. I’m really just confronting you with the truth.
I’m telling you this because the same thing happened to me too: the more my company grew, the more my daily tasks increased. For a while I tried to keep everything under controlbut after a while it was no longer possible.
But I’ll tell you something else, you too, like me, have great luck, that is, the possibility of being able to choose and fill your days strategically, leaving aside things that are not priorities.
Are you wondering how to do it?
The first step is…
Define goals
Before planning and organizing your usual activities, ask yourself “What do I want?”. It is the most important question you need to find your answer to.
Discover what is truly important to you, in your life and in your work, identify the goals you want to achieve and learn to manage your time according to what you consider important.
If I asked you to write down on a piece of paper three goals you want to achieve, I’m sure they would be part of these three areas: economic, emotional and related to physical health.
Do you know why?
Because they are the most important areas to succeed in have a life full of satisfaction and, remember, success without satisfaction equals failure. That’s where it comes fromimportance of objectives.
To be able to achieve satisfactory results you must do everything first two things: the first is set your goals and the second is of do all the activities that allow you to reach your destination.
To have time to do what you need and achieve your purpose, you must stop doing the things that are of lesser value to you.
So now let’s see together what they are the 5 steps you need to follow to set your goals.
How to set your goals in 5 steps
I have good news for you: If you set your goal and do something every day to get closer to it, you will create a progression of events that will get you there.
However, there is also the flip side of the coin, that is: if you are always focused on what you don’t want or want to avoid, you end up getting it.
So, to avoid falling into this trap focus on what you want and set your goal with these 5 moves.
- Define what you want: clarify within yourself what your values and priorities are to know which direction to move in.
- Write what you want to achieve: this is important to be able to materialize your thought and always have it before your eyes.
- Decide on a date for achieving the goal: it doesn’t matter if you then have to move it, you need it to set your unconscious in motion and start working.
- Write down all the actions you can take to achieve your goal: you don’t necessarily have to do them, but if you write them down, the idea will remain with you.
- Do something concrete now to move towards your goal: take the first step now otherwise you will continue to put it off.
I want to share this quote with you Tony Robbins “The difference between a dream and a goal is that the dream does not have an expiration date”. So, to produce the result you have to act otherwise it will always remain in abstract form.
After defining your goals, break the entire process into small steps and identify the activities useful for reaching the goal.
So now Let’s see how to best manage your time to complete important tasks.
Organize your day to be more productive
If you have a maximum of 24 hours a day, during which you also have to sleep and feed yourself, How do you improve your time management?
The answer is: double your productivity.
There are a lot of things in life that you can’t control, so all you have to do is work on the things that depend on you. Luckily this is one of them, and with a little experience and skill, it will give you great results.
The secret to maximizing your time it’s being able to make the most of your operating hours by doing the things that bring you the most results. Also, my advice is to have a list of things you need to do every day. First of all, it helps you avoid the risk of forgetting important things and then it helps you to leave your mind free to deal with what is most useful.
If new tasks arrive, mark them on the list and, when you complete them, clearly tick them off. While it may seem like a superficial thing, this is a simple but effective way to realize how many things you are accomplishing.
But now let’s see the 2 main things you need to do to ensure you make your days truly productive.
Learn to delegate
Delegation is truly an art that must be learned. Especially if you want to be a great entrepreneur or professional, you can’t keep doing everything yourself.
You need to evaluate yourself by the quality of the results you produce and not by the workload you have. Indeed, your goal must be to dedicate yourself to activities that help you achieve more results in less time.
You have to think strategically: postpone what can and should be postponed and make someone else do what you don’t need to do.
Delegate those activities that others can do like you or even better and at a lower economic cost. In short, if you pay you can get what you need saving your time and your energy for activities that bring you more, delegating is what you need to do.
Create space in your life and work for things that are useful and that help you and your business grow.
Keep in mind that certain customers can also waste your time. This is why you need to have resources capable of managing them while you take care of other things.
Now let’s move on to the second essential thing for excellent time management.
Avoid procrastinating
I’m sure that you too happen to put things off, say “I’ll do it later” and get stuck right at the beginning of the activities you need to start.
Don’t worry, it’s normal but it’s important that you learn how to stop procrastinating to become better than your competitors.
So, Don’t let yourself be distracted by events but, once you have set your goal and the steps you need to take to reach it, start with the first one straight away. Get to work with full concentration you have and focus on the result you need to achieve.
If you want to finish a certain task in two hours, lock yourself in your room, remove all distractions and stay there until you finish.
Become really good at the activities that make you more money, this will allow you to make your days increasingly productive and obtain concrete and useful results.
Conclusion
Your time is precious but limited, so make the most of it and make it productive.
To do this, learn to delegate, avoid procrastination and take action immediately after having strategically planned the path to reach your goal.
Here you are 4 questions that help you focus for managing your time:
- What is my value?
- Which activities bring me the most results?
- What are the activities that only I can do otherwise I won’t get those results?
- What can I delegate to have more time?
Answer these questions and act accordingly. You will quickly see a clear improvement in the effectiveness of your actions. The most important thing is to act in order to make the results you want to achieve immediately real and closer.