10 tools to get optimally organized at work

We did the math: by adding the 10 tools below to a few changes in the way we work, we managed to save 6 hours of work per week on average by automating, optimizing or eliminating time-consuming tasks.

On this subject, one of our most effective changes was to stop to-do lists in favor of timeboxing. No more anxiety about long to-do lists: we now allocate each task a specific slot and duration directly in our calendar. The time slot is therefore blocked for this task specifically and sets us a realistic time constraint which motivates us to finalize the expected work within the allotted time.

This technique has a multitude of advantages, including limiting stress due to a busy schedule and multitasking which often results from poor planning.

The most widespread tool but also, in our opinion, one of the most effective, Google Calendar allows you to block specific work time slots for carrying out a task.

Trello is a project management tool, but not only that, because it allows you to organize your tasks in Kanban mode in order to define, plan and monitor their progress.

A perfect mix between Slack and Trello, Swit is a collaboration tool that offers an ideal interface for project management and just-in-time communication.

Airtable is an easy-to-use online platform for creating and sharing relational databases. The user interface is simple, colorful and user-friendly, and allows anyone to spin up a database in minutes.

Toggl is a time management tool that allows you to time the time it takes to complete your tasks in order to improve your time management as you go.

Motion is a Chrome extension that automatically blocks distracting sites and allows you to work much more efficiently thanks to the scheduling of flow sessions.

Zapier is a very popular tool that helps automate repetitive and time-consuming tasks by creating bridges between an infinite number of applications and tools.

Similar to Zapier, Integromat offers more extensive automation possibilities despite a very broad application catalog.

9. Eesel

Eesel is a Chrome extension that allows you to find any document stored on your computer in just a few seconds. Very practical to avoid wasting many cumulative minutes each day.

10. aText

aText allows you to program keyboard shortcuts to automatically type expressions, words, sentences or entire texts based on an abbreviation. A great time saver !